Abstract Submission

General Information

The American Academy of Orofacial Pain (AAOP) invites all prospective attendees of the 2025 Annual Scientific Meeting to submit abstracts to be considered for poster or oral presentation during the Meeting that will take place on May 1-4, 2025, at the Crystal Gateway Marriot in Arlington, VA.

Please read the abstract guidelines carefully and follow the instructions provided.
Submitted ABSTRACTS will be considered FOR either POSTER or ORAL PRESENTATION.

Mandatory Requirements:

  • Abstracts must be original scientific material that has not been previously published or presented at any other national or international meeting.
  • Abstracts should report completed investigations that contribute to education, research, and/or clinical practice.
  • The presenting author of an accepted abstract must register for the meeting and is required to be present at the requested time by the organizing scientific committee.
  • Three abstracts will be selected for presentation in an oral session that will take place on Sunday, May 4,

Poster Session:

  • Once an abstract is accepted for poster presentation, the presenting author will be required to submit an electronic file of the poster. Additionally, the poster submission must be accompanied by a short video file, of no more than 3 minutes duration, of the presenting author describing the research project.
  • Posters will be displayed at the site of the annual meeting during the Friday and Saturday sessions.
  • Accepted abstracts and subsequently developed posters and videos will be displayed online during the meeting and on the AAOP website for a period of time afterwards.
  • Poster awards will be announced on Sunday, May 4, 2025. The videos of the awarded posters will be displayed then and a Q&A for the presenting authors will be held afterwards.

Oral Session:

  • Three abstracts will be selected for presentation in an oral session that will take place on Sunday, May 4, 2025.
  • Once an abstract is accepted and selected for oral presentation, the presenting author will be notified of the time of the in-person presentation.
  • Oral presentations should be 15 min in length. A Q&A for the presenting authors will be held afterwards.
  • Please note that those abstracts accepted and selected for the oral session will NOT be part of the poster session, thus presenting authors will NOT have to submit a poster or video file.

Awards:

  • Three awards will be given:
  • Two poster presentation awards:
    • Best Research Study
    • Best Case Report/Case Series
  • One oral presentation award:
    • Best Oral Presentation
  • The winners will be announced on Sunday, May 4, 2025.

Submission Deadline

Abstracts must be received by January 31, 2025. They should be submitted electronically via the AAOP website.

Submission Materials

Please read the abstract guidelines carefully and follow the instructions provided. Abstracts must be sent along with a completed submission form.
PLEASE SUBMIT YOUR ABSTRACT IN WORD FORMAT.

Download Submission Form

All Abstracts must be sent along with a completed submission form
Upload your Abstract for acceptance along with the completed submission form

Upload – jpeg, pdf, pptx, ppt, doc, mp4 or mp3 – 50mb max upload.

Notification
Presenting authors will be informed by email regarding the acceptance or rejection of their abstract by Monday, March 10, 2025. Once the abstract has been accepted, the presenting authors will receive instructions on the submission of the poster and video file or will be notified of the time of the in-person oral presentation

Meeting Information
AAOP 49th Scientific Meeting
Crystal Gateway Marriot, Arlington, VA
May 1-4, 2025

Questions?
If you have questions or need any further information, please feel free to email:
AAOP Central Office: [email protected]
and/or
AAOP Poster Subcommittee Chair, Dr. Maria Hernandez: [email protected]

Abstract Guidelines

Criteria for Selection
-Abstracts must be original scientific material that has not been previously published or presented at any other national or international meeting.
-The scientific committee will give high preference to original clinical or basic research abstracts of Randomized Controlled Trials and Observational Studies (cohort study, case-control study).
-Case reports and case series will be accepted only if the scientific committee determines that the material presented is of high interest and high-quality information.

Formatting of Abstracts
-The body of the abstract must not exceed 250 words, including acknowledgements and funding source, but excluding title, authors, and affiliation. If the abstract exceeds 250 words, it will be returned to the author to shorten it.
-The body of the abstract must contain the following sections IN THIS ORDER and labeled as noted below. Please do not label the title.

Case Report/Case Series Abstract

(Download template here)

Title: (Title text should be in bolded font. Capitalize the title in APA style. Do NOT use all capitals. Clearly indicate the nature of the study in the title)

Authors: (Authors should be listed by last name, followed by first name initials, after the abstract title. The name of the presenting author should be underlined)

Affiliation: (Indicate any affiliations to a University/College or Private Practitioners, city, and country)

Background: (Describe the clinical context of the case and explain its relevance and importance)

Case Presentation: (Indicate patient’s chief complaint, demographic and medical details, diagnostics investigations and results, therapeutic or management strategies, complications, and outcomes. Present the information chronologically)

Conclusions: (Explain the rationale for reporting the case emphasizing the learning points and implication for clinical practice)

Acknowledgements and Funding Source: (Include reference to grant support, including grant number, and disclosure of any financial relationship the author may have with the manufacturer/supplier of any commercial products or services)

 Research Study Abstract

(Download template here)

Title: (Title text should be in bolded font. Capitalize the title in APA style. Do NOT use all capitals. Clearly indicate the nature of the study in the title)

Authors: (Authors should be listed by last name, followed by first name initials, after the abstract title. The name of the presenting author should be underlined)

Affiliation: (Indicate any affiliations to a University/College or Private Practitioners, city, and country)

Aim of Investigation: (Aims/purpose, hypotheses, and goals of the investigation)

Methods: (Brief description of experimental procedures, including statistics, study design and analysis)

Results: (Findings of statistical analysis)

Conclusions: (One or two major conclusions that are supported by the results)

Acknowledgements and Funding Source: (Include reference to grant support, including grant number, and disclosure of any financial relationship the author may have with the manufacturer/supplier of any commercial products or services)

Additional Formatting Requirements

-Abstracts must be written in English language.
-Font should be Times New Roman, font size should be 12, and font color should be black.
-No tables or illustrations may be included in abstracts.
-Only generic drug names should be used.
-Results and conclusions should be included at the time of submission. If these are missing, the abstract will be rejected.